Initially, SharePoint was intended for large scale companies and the small scale companies couldn’t afford due to the amount of hardware, price and licensing. Now there are SharePoint online small businesses available for a much lesser rate making them widely used. There are specific developers for each industry. For instance, there are Oil & Gas software developers who are specialized in that particular industry.
There are rapid developments in technology and to stay updated with them you can visit http://www.businessinsider.in, where you will even find articles associated with the main reasons why SharePoint is widely accepted.
All companies have some documents and information which should be accessible to individual employees or a group of employees. It may be the HR records, client documents or the files relating to the operation.
The HR documents can include files like employee user manual, leave application, emergency contact numbers and the contact numbers of employees.
Client records may include the current contracts, information on the contacts, meeting list, expenditure forms and more.
The operation files may include the accountancy data, contact numbers of the vendors and procedures.
All the above data can be stored in a single place and can be made available to those who need them. Since its saved in a centralized location, there is no possibility of getting lost.
To manage your documents, you need not spend an arm and a leg. Few document management software’s may charge thousands of dollars which can no way be compared with SharePoint. When you think about records management in small business, the best option would be SharePoint due to its efficiency and price.
The foremost advantage is having a documentation on who made the changes and when the changes were made. In case you are not satisfied with the current version you can roll back to the previous version and can revert the changes made.
It is not necessary that all users should have the permission to view all the documents. You can also easily monitor on who viewed and who edited the report. For example, the customer service team don’t need permission to access the financial papers in an organization.
You can easily collaborate the process of documentation as multiple people can contribute information to the same document. Once the document is edited it can be sent to the higher authority or other users for additional review or approval.
A there are a lot of software’s and tool available for larger business but the smaller companies lack tools and don’t have the ability to organize their work. If multiple people are working in a company under different teams, then it is hard to organize everyone’s documents under a single roof.
SharePoint has interactive analytics starting from Gant charts, virtual workspaces, calendar organization which can be easily integrated with outlook. To say in simple words it is an organized way to keep track of all your documents.
SharePoint is a collaboration enabling software where users can feel free in sharing ideas, notes, meetings, presentations and almost anything that can be penned in a site.